As part of the strengthening of corporate governance system, we are working to promote active information disclosure and enhance communication in our IR activities.
Basic policy on disclosure
Our basic policy in IR (investor relations) is to provide our shareholders and investors with information on our management policies, business strategies, and information about our earnings and financing in a clear, fair, and accurate manner. We are strongly committed to ensuring timely and information disclosure and conducting proactive IR activities.
We disclose our corporate information in a timely and proper manner according to legal disclosure requirements based on the Financial Instruments and Exchange Law and other laws and according to timely disclosure requirements based on the Securities Listing Regulations of the Tokyo Stock Exchange. We also fairly and promptly disclose significant information that may be considered as influential to investment judgment even in cases where the information is out of the scope of the legal and timely disclosure requirements.
Methods of disclosure
We disclose information required by the timely disclosure regulations through TDnet (Timely Disclosure network) provided by the Tokyo Stock Exchange and also release information to the press immediately. Information that is disclosed on TDnet or by other means is also promptly posted on our website.
We conduct timely disclosure with the Investor Relations Department as the responsible department. The SoftBank Group IR Rules set out matters to be reported to the Investor Relations Department relating to timely disclosure, including required reporting times and procedures. The Investor Relations Department acts under the approval of the division head when timely disclosure is necessary to swiftly conduct timely disclosure.
Matters subject to timely disclosure requirements relating to earnings results are compiled into a disclosure document by the Accounting Department and relevant departments based on information collected from the Group companies. The general manager of the Accounting Department is responsible for preparation of the disclosure document related to earnings results. The document is disclosed after obtaining approval from the division head.
Important matters subject to timely disclosure
Matters subject to timely disclosure requirements relating to earnings results
The following IR materials are posted on our website. Items (a) through (g) are available in both Japanese and English.
We observe a quiet period of three weeks prior to an earnings results announcement date to prevent divulging earnings information and to ensure fairness. During this quiet period, we cannot comment on or answer any inquiries about earnings results. If any event that arises during a quiet period is subject to timely disclosure, however, we promptly discloses the information as appropriate.
We make continuous effort to enhance communication with shareholders and investors, through briefings held as appropriate and responding to inquiries daily.
General Meeting of Shareholders
Early notification of General Meeting of Shareholders
The Notice for the 35th Annual General Meeting of Shareholders held on June 19, 2015, was dispatched three days before the statutory dispatch date, and was posted on our web site before being dispatched.
Scheduling AGMs avoiding the peak day
To allow a greater number of the shareholders to attend, the Annual General Meeting of Shareholders is scheduled on off-peak days when meetings of many other companies are not concentrated.
Allowing electronic exercise of voting rights
A system for executing voting rights through the Internet has been in place since 2002, the 22nd Annual General Meeting of Shareholders.
Participation in electronic voting platform
We have participated in the Electronic Voting Platform for institutional and other investors since the start of the service in 2006, the 26th Annual General Meeting of Shareholders.
Providing convocation notice in English
We prepare an English translation of the full text of our Notice of Annual General Meeting of Shareholders. The Notice is available on our websites and those of the Tokyo Stock Exchange one or two business days before they are sent out by post.
Initiatives to promote understanding
At the Annual General Meeting of Shareholders, we use video footage to report on our operations to help shareholders to better understand the results of operations and the status of its businesses. Moreover, the chairman and CEO, who chairs the meeting, explains the Company's corporate philosophy and vision, as well as its medium- to long-term business strategy in addition to reporting on legally mandated items.
Moreover, the Notice of the General Meeting of Shareholders provides shareholders with a greater volume of information to use in exercising their voting rights. To facilitate easy reading, the information in the Notice is illustrated with charts and color photographs, and other content.
Disclosure of voting results
The voting results for proposals at the General Meeting of Shareholders are posted in an Extraordinary Report on EDINET, as well as being posted in both Japanese and English on our website.
Dissemination via the Internet
We provide live webcasts of the Annual General Meetings of Shareholders on our web site and Ustream. VOD is also available on our web site after completion of the meeting.
Regular briefings for analysts and institutional investors
Earnings results briefings
On the days when quarterly earnings results are announced, we hold earnings results briefings for analysts, institutional investors, and the media. The chairman and CEO delivers an overview of the earnings results and explains our business strategy.
To help investors to better understand the Group's businesses, we hold business briefings at our discretion.
Regular briefings for retail investors
We are vigorously working on IR activities targeting retail investors. Investor Relations Department staff and General Administration Department staff hold briefing sessions at branches of securities companies and other venues in Japan. In the fiscal year ended March 2015, we held 28 sessions in total.
Regular briefings for overseas investors
Overseas IR activities
Our delegates visit institutional investors in Europe, the U.S., and Asia to explain our business and financial strategies. They also participate in conferences held by securities companies overseas to give presentations about our business strategies.
Earnings results conference calls
On the days when quarterly earnings results are announced, we conduct a conference call for institutional investors overseas. The chairman and CEO delivers an overview of the earnings results and explains our business strategy.
We provide live webcasts of earnings results briefings and the Annual General Meetings of Shareholders in English on our website and Ustream. VOD of the briefings are also available on our website after completion of the briefings.
We provide live webcasts of earnings results briefings on Ustream as well as on our website, and the content of presentation is posted on Twitter sequentially.