As part of the strengthening of corporate governance system, we are working to promote active information disclosure and enhance communication in our IR activities.
Basic policy on disclosure
We appropriately disclose both financial and non-financial information in compliance with relevant laws and regulations and the rules of the Tokyo Stock Exchange. Furthermore, we also strive to actively provide information beyond that required by laws and regulations and the Tokyo Stock Exchange when necessary by carefully considering the impact on investors and other stakeholders. In either case, SBG's Board of Directors strives to ensure that our disclosure is always fair, clear, and useful.
We strive to ensure timely and appropriate disclosure of information according to the statutory disclosure requirements based on the Financial Instruments and Exchange Act and other relevant acts and ordinances, and as required by the Rules on Timely Disclosure set by the Tokyo Stock Exchange. We also disclose critical information that is not subject to either statutory disclosure or timely disclosure requirements but could potentially affect investment decisions. This information is disclosed in a fair and prompt manner so as to give all the stakeholders equal access to it.
Methods of disclosure
We disclose information required by the timely disclosure regulations through TDnet (Timely Disclosure network) provided by the Tokyo Stock Exchange and also release information to the press immediately. Information that is disclosed on TDnet or by other means is also promptly posted on our website.
SBG conducts timely disclosure with the Investor Relations Department as the responsible department. The SoftBank Group's IR Rules set out matters to be reported to the Investor Relations Department relating to timely disclosure, including required reporting times and procedures. When timely disclosure is necessary, the Investor Relations Department prepares timely disclosure materials in close coordination with related departments such as Accounting, Finance, Legal, and General Administration and swiftly conducts timely disclosure under the approval of the Executive Corporate Officer in charge.
Matters subject to timely disclosure requirements relating to earnings results are compiled into a disclosure document by the Accounting Department and relevant departments based on information collected from group companies. The general manager of the Accounting Department is responsible for preparation of the disclosure document related to earnings results. The document is swiftly disclosed under approval of the Corporate Officer in charge.
Important matters subject to timely disclosure
Matters subject to timely disclosure requirements relating to earnings results
The following IR materials are posted on our website. Items (a) through (g) are available in both Japanese and English.
We observe a quiet period of three weeks prior to an earnings results announcement date to prevent divulging earnings information and to ensure fairness. During this quiet period, we cannot comment on or answer any inquiries about earnings results. If any event that arises during a quiet period is subject to timely disclosure, however, we promptly disclose the information as appropriate.
We make continuous effort to enhance communication with shareholders and investors, through briefings held as appropriate and responding to inquiries daily.
General Meeting of Shareholders
Early notification of General Meeting of Shareholders
The Notice for the 36th Annual General Meeting of Shareholders held on June 22, 2016, was dispatched three days before the statutory dispatch date, and was posted on our web site before being dispatched.
Scheduling AGMs avoiding the peak day
To allow a greater number of the shareholders to attend, the Annual General Meeting of Shareholders is scheduled on off-peak days when meetings of many other companies are not concentrated.
Allowing electronic exercise of voting rights
A system for executing voting rights through the Internet has been in place since 2002, the 22nd Annual General Meeting of Shareholders.
Participation in electronic voting platform
We have participated in the Electronic Voting Platform for institutional and other investors since the start of the service in 2006, the 26th Annual General Meeting of Shareholders.
Providing convocation notice in English
We prepare an English translation of the full text of our Notice of Annual General Meeting of Shareholders. The Notice is available on our websites and that of the Tokyo Stock Exchange one or two business days before it is sent out by post.
Initiatives to promote understanding
At the Annual General Meeting of Shareholders, we use video footage to report on our operations to help shareholders to better understand the results of operations and the status of our businesses. Moreover, the chairman and CEO, who chairs the meeting, explains the Company's corporate philosophy and vision, as well as its medium- to long-term business strategy in addition to reporting on legally mandated items.
Moreover, the Notice of the General Meeting of Shareholders provides shareholders with a greater volume of information to use in exercising their voting rights. To facilitate easy reading, the information in the Notice is illustrated with charts and color photographs, and other content.
Disclosure of voting results
The voting results for proposals at the General Meeting of Shareholders are posted in an Extraordinary Report on EDINET, as well as being posted in both Japanese and English on our website.
Dissemination via the Internet
We provide live webcasts of the Annual General Meetings of Shareholders on our web site. VOD is also available on the website after completion of the meeting.
Regular briefings for analysts and institutional investors
Earnings results briefings
On the days when quarterly earnings results are announced, we hold earnings results briefings for analysts, institutional investors, and the media. The chairman and CEO delivers an overview of the earnings results and explains our business strategy.
To help investors to better understand the Company's businesses, we hold business briefings at our discretion.
Regular briefings for retail investors
We are vigorously working on IR activities targeting retail investors. Investor Relations Department staff hold briefing sessions at branches of securities companies and other venues in Japan. In the fiscal year ended March 2016, we held 26 sessions in total.
Regular briefings for overseas investors
Overseas IR activities
Our delegates visit institutional investors in Europe, the U.S., and Asia to explain our business and financial strategies. They also participate in conferences held by securities companies overseas to give presentations about the business strategies.
Earnings results conference calls
On the days when quarterly earnings results are announced, we conduct a conference call for institutional investors overseas. The chairman and CEO delivers an overview of the earnings results and explains our business strategy.
We provide live webcasts of earnings results briefings and the Annual General Meetings of Shareholders in English on our website. VOD of the briefings are also available on our website after completion of the briefings.
We provide live webcasts of earnings results briefings on our website, and the content of presentation is posted on Twitter sequentially.